MANAGEMENT
COMMITTEE MEETING
8/04/2008
MINUTES
Present: Simon Tunley (ST)
(Secretary), Fiona Western (FW), Mike Tonge (MT), Paul Millman (PM) (Chair) and
Karla Pett (KP)
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Action |
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1. Apologies for absence Ian Robinson (IR) John Parr (JP), Jenny Wagg (JW),
Karl Manning (KM), Justyn Price (JUP), Chris Markham (CM) and Mike Phillips
(MP) 2. Minutes of previous meeting/Matters Arising The minutes from the 26/02/2008 were accepted as an
accurate record. . 3. Newsletter KP has now taken over the newsletter and
came to the meeting with some innovative ideas for the next addition. Content
was discussed and Chair PM agreed to write a small piece for the newsletter.
It was agreed info on the junior girls should be added and a possible advert
for GS coaching clinics. Next newsletter to be produced for the 5/6th
May ready to hand out at the fixture meeting on the 29th May. ST
asked if it could be in a PDF format, which could then be downloaded off the
web pages and KP, confirmed this would be the case. 4.
Event has been cancelled due to lack of interest and the fact not
enough lead in time was given to the event. ST needs to speak to MP to
confirm all is ok to run at 5.
Hon. Treasurer’s report JP sent updated accounts to ST, which he
distributed to the committee. At present the balances look good. MT to look
at and define a junior budget in line with the agreed changes in regards the
county squads. VP had sent to ST updated accounts for the juniors that
basically were self-financing however there seemed to be discrepancies on who
paid in what and what the charges were for each session. Graham Stevenson
only seemed to pay in reg fees and no squad fees, where as Tim Vail paid in
all fees. MT to arrange a meeting with all relevant parties to finalise the
detail for the 08/09 season. Paper attached in the appendix outlining MT’s
thoughts on junior county charges etc. 6.
Senior and Junior League Reports/ Knock
Out Cups CM
stated we had received all entry fees for teams into the leagues for this
season but he knows there are still outstanding amounts from some clubs to
England Squash. CM had today chased
Sawyers for their outstanding amount of £388.00. However we will have to see how we get on
chasing this since there will definitely not be any squash being played out
of Sawyers after this season. With regards to the format of the top 2
leagues next season CM had spoken with some of the clubs concerned. David Lloyd have no interest in returning
to the Premier division and he has assumed that Dunnings Mill won't either
based on previous seasons and their situation at the moment. Cooden are keen to be promoted. CM has heard that Crowborough are too but
his team is playing them on 18th of this month so he is going to check what
their thoughts were then. CM confirmed the end of season fixture meeting will be held at the
Triangle Burgess Hill at 7.45pm on the 29th May 2008. Kevin Higginson’s paper was discussed and it was agreed it was not
good timing as we are in a transitionary stage with the top leagues and these
need to be sorted before changing anything too dramatically. The fixture
meeting needs to be used to discuss options for next season. ST suggested we
stipulate that premier league matches should be played on a set night of the
week as is done in other counties, this way you probably would get more
commitment from all; he also suggested introducing par 11 scoring as a way of
making it more exciting and the matches quicker, which would help if teams
have travelled a long way. It was agreed that CM would ask the question on the
29th May. FW stated cup finals have moved to Corals therefore main account is to pick up the cost of this. FW raised issue with ranked players and the fact Rachel Wilmott had played for Horsham when not ranked. Committee agreed to let the result of the match stand but the issue needs to be addressed before next season by CM/FW. It was also agreed that the ladies have a separate rule book and FW to look into creating one with the help of KM. To discuss further at AGM 7.
County Teams/ Organisers Only news was the racketball team came third at the national finals
this month. ST to speak to TV to get the results and send them through to KP
for the newsletter. 8.
England
Squash JUP could not attend
the meeting, however ST managed to speak to him on funding issues and JUP
stated that Sussex would shortly have a Development Coach who would be going
into clubs to kick start squash programmes etc. The post would be 20 hours a
week. JUP to feedback to the committee the impact of the post and also what
he thought Sussex’s main focus should be for the next 18 months. 9.
Junior Development MT passed around a number of papers to the committee relating to the
management of the county squads, these included a coach job description, a
registration form for all squad members to complete and a paper on possible
charges and recommendations to implement. It was agreed MT to get coaches and Vanessa around a table to discuss
the way forward. It was agreed we would rty and pay coaches the same rate and
in advance so not one is out of pocket. MT discussed the job description of
the coaches and reaffirmed the need to improve communication with clubs and
for coaches to feedback to the committee every season. There is a need to
ensure the squads pick up good juniors and this ties in with the need to
rethink the junior league. VP is to finalise the reg form and send to the
coaches and MT 11.
A.O.B Website going ok and
Hants are to continue to use which helps to cover KM’s fees. KM stated more
work is needed on the fixture generation element. Date for next committee
meeting the 10th June 2008 at the Weald SC. ST to book. Dates for the fixture
meeting is the 29th May 7.45pm at the Triangle Burgess Hill and
AGM the 5th July 2008 venue TBC. ST to book venues |
PMSTMTCM CM CM CM/FW FW/KM MTVPST |
SUSSEX SRA MEETING 8 APRIL 2008
COUNTY JUNIOR SQUADS
FINANCIAL ISSUES
1. There seems to be a variety of ways of collecting fees from squad players and paying the coaches.
2. In the interests of consistency it is proposed that:
· All juniors taking part in county squad training pay a registration fee at the beginning of the season (£X), half the squad fee at the beginning of the season and the other half after Christmas (£Y + £Y)
· These should all go to Vanessa for payment into the SSRA junior fund. Vanessa will then pay the coaches, the court fees and for any kit
3. Coaching rates proposed are
· Coaches £25 an hour
· Assistant coaches £15 an hour
4. There ought to be a budget comprising
· Coaching costs (based on number of training events, how long, how many coaches)
·
Estimated court fees
· Kit
· Likely income from squad players
MIKE TONGE
8 APRIL 2008
NOTE: X,Y and coaching rates are subject to agreement